KotlioAbout
Kotlio is a calm planner for people who want order in their tasks without endless settings.
Why Kotlio
Most planners grow settings, modes and notifications over time. Kotlio does the opposite: lists, a calendar and habits. And nothing that gets in the way of opening the app and writing a thought down.
Where it works
Kotlio is a web app: open it in the browser or install it on your phone and computer like a regular program. It works offline, and on paid plans it syncs your data between devices. There are no Android or iOS apps yet.
What’s inside
Everything you need for daily planning, in one app.
Profiles and lists
A profile works like a folder: personal, work, family. Each profile has its own lists with a color and an icon. Inbox, Today, Scheduled, Favorites and Completed gather tasks automatically.
Tasks
A due date with a time, a description, a checklist inside the task, favorites with a star. A task without a date simply waits in your Inbox until you get to it.
Repeats
Daily, weekly, monthly or your own interval, such as every three days. The next task appears when you complete the current one.
Reminders
A reminder for any time. It arrives in the app, and on Pro and Family also as a push notification in your browser.
Calendar
A month with dots on the days that have tasks. Pick a day to see its tasks or add a new one. Lists you don’t need can be hidden from the calendar.
Habits
A schedule by weekdays, a daily goal (say, five glasses of water), a streak of days in a row and a completion rate for 7 and 30 days. A forgotten check can be added for any of the last seven days.
Shared lists
Invite someone with a one-time link. Tasks can be assigned to members, and everyone sets their own reminder. Available on Pro and Family.
Search
Quick search by task and list names, so you can find what you need in seconds.
Your data
The app works offline, your data can be exported as one file on any plan, and on paid plans it syncs between your devices.
Who it’s for
Kotlio doesn’t try to be a project management system. It’s about personal and family order.
Anyone who wants order in their tasks
If your tasks live in notes, chats and your head, Kotlio gathers them in one place. The free plan is enough to start.
People who work
Keep work and personal tasks in separate profiles (on Pro) and switch between them with one tap. Due times and reminders help you not to miss a meeting or a deadline.
Families and couples
Shared shopping and household lists, tasks assigned to a specific person. The Family plan gives five accounts for one payment.
Students
Lists for each subject, deadlines in the calendar and habits like daily reading. On Pro you can add a separate profile for the semester.
People building habits
Streaks, a daily goal and a completion rate help you keep going, without pressure or extra notifications.
People who use several devices
Your data syncs between phone and computer on Pro and Family, and if there is no connection the app keeps working.
How people use it
A few typical scenarios to help you picture Kotlio in your own life.
Morning: what’s on today
FreeOpen Today: the day’s tasks are lined up by time and overdue ones are easy to spot. Check off your habits and get going.
Work and personal, separately
ProCreate Work and Home profiles with their own lists. Work tasks stay out of your evening, and personal ones don’t distract you during the day.
Shopping together
Pro, FamilyCreate a shared Groceries list and invite someone close by link. One adds items, the other checks them off, and urgent ones can be assigned to a specific person.
Planning the week
FreeSet due dates and see in the calendar which days are loaded. If plans change, you just edit the due date in the task.
Regular chores
FreePaying the internet bill, watering plants, a report at the end of the month: set a repeat and a reminder once, and the task appears by itself.
On the road, offline
Pro, FamilyOn the metro or on a plane you can add and check off tasks. As soon as you’re online, the changes sync.
How to start
Open the app
Sign up with your email and confirm the address from the message. No installation needed.
Add your first task
Enter a name and, if you like, pick a due date, a repeat or a reminder. Create a list if you want to separate your tasks.
Get Pro when you need it
For sync, several lists and shared lists. The first 15 days of Pro are free to try.
Principles
Simplicity
As few screens and buttons as possible. A new task takes a few seconds to add.
Your data stays yours
On Free, everything is stored on your device. On any plan you can export your data as a file.
No noise
No ads. Notifications only if you turn them on.
Try it on your own tasks
Open the app and write down your first task. It takes less than a minute.